Supplier restocking: reorder points, purchase orders & receiving - Module PrestaShop

Stop discovering a stock-out after the order is paid

Every shop that holds stock knows the scene: a product drops below its reorder point without anyone noticing, a customer orders, and the shortage only appears when the parcel is being prepared. Thresholds live in a spreadsheet, purchase orders leave by e-mail, and nobody knows what is already on its way. The result is duplicate orders, quantities that ignore the supplier’s minimum or pack size, and deliveries written into PrestaShop by hand.

Supplier restocking brings that work into the back office. It computes what to order from your thresholds, the available stock and the stock already on order, prepares the purchase order, sends it to the supplier as a PDF and updates stock on receipt, partial deliveries included. It works on PrestaShop’s simple stock: no warehouse to configure and no third-party account to open.

The module computes and prepares; you decide. No order is placed, sent or received automatically.

Know what to order, without ordering twice

The Restocking dashboard follows every tracked product and combination. The suggested quantity starts from the target stock, removes the available stock and the incoming stock of open orders — drafts included —, never falls below the safety stock, and is rounded to the supplier’s minimum order quantity and pack size. Products are ranked by urgency: out of stock, below safety stock, below the reorder point, covered by incoming deliveries or sufficient.

• Tiles and filters show what to order, what is out of stock, below safety stock, covered by incoming stock, in an open purchase order or late.
• A daily e-mail alert and a filterable list of products below their threshold; no restocking order is triggered on its own.
• Thresholds per product and per combination: reorder point, target stock, safety stock, restocking disabled, with CSV import and export to equip an existing catalogue.

From a need to a purchase order

From the suggestions, select lines: the module groups them by supplier and creates one draft per supplier, or adds them to the draft already open. You can also create an order manually. Each line carries the quantity, unit cost excluding tax, discount and tax rate; the tax-excluded and tax-included totals are recalculated by the server. The reference is automatic (for example PO-2026-00042) and the exchange rate is frozen when the order is sent.

• Several suppliers per product and per combination, with a preferred supplier, a supplier reference, a cost, a minimum order quantity, a pack size and a lead time.
• Useful warnings that never block: the supplier’s minimum order value, free-delivery threshold, a quantity below the minimum or outside the pack size, an inactive product.
• A draft can be filled by the optional daily generation, supplier by supplier, with validation before sending. Nothing is sent automatically.

Send it to the supplier, in their language

The purchase order downloads as a PDF and can be sent by e-mail from the shop with the PDF attached; the supplier receives it in their language, with your details, their references, quantities, costs and totals. You can also export the order as CSV, or mark it as sent if you pass it on through another channel. A sent order can be reprinted, resent or duplicated for the next restock.

Receive accurately, even partially

On delivery, enter the quantities received line by line. The module accepts a partial receipt, an over-delivery and a discrepancy, with a required reason when the quantity differs from the remaining one. Available stock is updated immediately, with a “Supplier order receipt” stock movement. You can close the remaining quantity of a line or of the whole order when the supplier will not deliver the rest.

• The purchase cost can be updated to the last cost or to the weighted average cost, or left unchanged; the cost history is kept per product.
• A supplier return is entered from a received order: returned quantities, reason, stock movement and a return slip PDF.
• A late, partially received or remaining order stays visible in the open lines, with its expected delivery date.

Steer purchases and access

Reports give purchases by supplier and by product over a period, the stock value at purchase cost and the average receiving lead time, with CSV export. Each employee can be given a view, create, send or receive right, and the action log keeps track of changes. In multistore, thresholds, stock, orders and receipts belong to the right shop; suppliers can be shared or specific to a shop.

Which shops is it for?

The module is made for shops that hold and replenish stock: fashion and shoes, food, garden, pet supplies, DIY, bookshops, parapharmacies, electronics, craft supplies. It is especially useful to one-to-five-store businesses that still order from suppliers by e-mail or spreadsheet and do not use PrestaShop’s Advanced Stock Management. Agencies can set the same thresholds shop by shop.

Requirements and limits

• PrestaShop 1.7.8, 8.0+ and 9.0+; PHP 7.4 or later.
• Back office only: no theme change, Classic and Hummingbird work without adaptation. Interface in English, French, Spanish, Italian and Polish; PDFs and e-mails in the supplier’s language.
• PrestaShop’s simple stock. Products managed by Advanced Stock Management warehouses cannot be received through the module; packs and virtual products are restocked through their products.
• No EDI or supplier API connection, no supplier invoice or accounting, no demand forecasting, no dropshipping, no supplier portal, no barcode scanning and no SMS.
• Without an active license, pages remain readable and deliveries already expected can still be received; other changes wait for renewal.